How to Write a Job Proposal Letter

You've just found the job you know you would love to have. The question is how do you write a letter that convinces the company that you are the person to call for an interview, and ultimately the best person to hire.

Or you may have just received an offer for job. How do you respond in a way that ensures the company doesn't change it's mind.

Here are some tips that will help you write the kind of proposal that gets a positive response.

  1. The secret is in reading the job description carefully. A company tells you a lot about itself and its company culture by how it writes its job descriptions. Long, carefully crafted job descriptions tell you the company is very organized and structured. Your proposal must reflect careful organization as well.
  2. Reading the job description isn't enough though. You also need to spend some time studying the business you want to work for. Read through their website. Sure some of that stuff is corporate speak, yet it tells you what the company wants to think about itself. Tune in to that message. It will help you write a job proposal letter that resonates with the company.
  3. Think of the job proposal as a close relative to a cover letter. It needs to accomplish the same thing. It needs to tell the business who you are, what your qualification are, and how you will benefit the company. If you are responding to a job offer, you can't afford to assume that the same person who sent you the offer is reading your response. A light touch on your background and qualifications is a good thing.
  4. If the job posting lists a salary range and benefits, mention your comfort with these terms of employment. You may suggest that the offer is lower than your expectations. If you do, give valid reasons for why the offer should be reconsidered. These could be a proven track record, skills that haven't been listed in the job description which you have to offer, etc.
  5. If you feel that further clarification is needed on a point, ask to discuss it. Always couch your request in terms such as "I want to ensure I am able to deliver the results you have the right to expect." Your goal is to show that you are looking out for the company's interests, not just your own.
  6. Write in a way that suggests you see yourself working for the employer without talking like you've already been hired. Respect the fact that you are writing a job proposal. If you seem too pushy or desperate, the employer may decide to go in a different direction.
  7. Always be professional. Make sure there aren't any mistakes in your grammar or typos. Your formatting should be consistent, and your font size 10 pt. or larger.

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