How to Write an Invitation Letter

Invitation Letter is a type of letter written to an organisation or an individual for their participation or presence in an event or an occasion. The occasion can be official or personal. Invitation letter pertaining to official requirement is referred as ‘Official Invitation Letter’ and those which address personal requirement is known as ‘Personal Invitation Letter’. An official invitation letter is written like a formal letter with certain formats which are required to be followed as an official etiquette. On the other hand personal invitation letter is written like an informal letter. This is because it doesn’t always follow a conventional format and one can mould the format as per his choice or requirement. Because of its nature, an invitation letter is a type of request letter. It also has a persuading tone and is sometimes referred as persuasive letter especially when the objective is to ensure a 100% attendance of the anticipated. Invitation letters are an ideal alternative to conventional invitations, especially when you are not satisfied with the readymade one's and when you want to budget them. Additionally, invitation letters allow the host to convey additional information that is not shared in traditional invitation cards. Here, you have the liberty to share memories of past events with close friends and family members.

Two Types of Invitation Letters

Official Invitation Letters – Official Invitation letters are the one's which are written for inviting officials and certain distinguished people for their participation in various activities. Also referred as Business Invitation Letters, these follow a formal format with a formal tone. Some of these letters are related to meetings, interviews, training, conferences, inaugurations etc.

Personal Invitation Letters – Personal Invitation letters are the one’s which are written for inviting friends, peers, relatives, family members, neighbours etc. for social occasions or events. Also known as friendly invitation letters, these are written in a mixture of informal format and formal format (wherever required) with an informal approach. Some of these letters are written for weddings, birthday parties, anniversaries, baby showers other social occasions and activities

How to Write an Invitation Letter

Writing an invitation letter becomes easy and swift once you get through the tips and the format of invitation letter provided below. Usually block, semi-block or a modified block format is used for official invitation letters. The important aspects of any invitation letters are date, time, salutations and closing. For more advice refer to the tips provided. 

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