Purchase Order Letter

As per the life cycle of a product an enquiry about it does not always end in a sale. Once a customer likes a product it results in a sale but only through a verbal order or a written one. A Purchase Order is the document that initiates the purchase and helps close the sale. In today’s times of multiple companiesavailable for all products, there is some amount of trust in the customer and even a verbal confirmation of an order is acceptable. But most of the times it is only against some advance.

A Purchase Order Letter is a document that confirms to the seller that the customer in a specified time frame requires a particular quantity of the product. Nowadays one company to the other confirming the order, which is generally a bulk order, writes Purchase Order Letters or it is written by an individual to a company again in the case of placing a bulk order.
SAMPLE PURCHASE ORDER LETTER

______________ (Name and address of company with whom order is being placed)

_____________ (Date)

Subject: Purchase Order for 1000 pairs of socks

Dear Sir or Madam

This is with reference to our meeting on ___________ (date) when we visited your factory in connection with purchase of socks for our school children.

We are pleased to place an order for 1000 pairs of white summer socks against item number ___________ and size _________. We would appreciate if the order is delivered at the address given below latest by ____________ (deadline date) so that we can start selling it to the children before the onset of summers.

___________________ (Name and address where delivery will be made)

The terms and conditions of the purchase order are as follows:

1. Order for 1000 pairs of white summer socks with item number _________ and size __________.

2. Delivery will be made at the address mentioned above.

3. The order should be delivered latest by __________.

4. 100% payment will be made on delivery.

5. If the order is not delivered by the due date, please consider it as cancelled.

6. The price per pair, as mutually agreed, is Rs. ___________ inclusive of all taxes.

We hope to have a long business relationship with you.

Please feel free to contact the undersigned for any clarifications or discrepancy in the order details.

Best regards,

(Name of signing authority)

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