Resignation Letter Format

A person who is leaving an organization in order to confirm that he/she is leaving writes a resignation letter. It can be considered as a notice to the company of his/her departure. It is always advisable to write a resignation letter before you leave. Resignation letter format follows normal business letter format and should be simple. Try and keep your letter short, clear and to the point. After writing the letter always search for any typing and grammatical errors.

One should send the resignation letter well in advance; say one to two months' notice. This will help your company to make alternate arrangements. Doing so is very important as it will help in maintaining good terms and relationship with your organization. While writing the letter you should mention a proper reason for your resignation. You should also provide a small self declaration stating that you are resigning on your own without any kind of pressure from anyone.


There may be different circumstances for different people, which lead to resignation. The problem may exist on individual's side or the company's side. So for different circumstances there are different types of resignation letters.

Here are the points you must include while preparing your letter:


  • Your employer won't have time to read lengthy letter. So keep it short, simple and to the point 
  • Always mention the reason for leaving the job. 
  • Mention the effective date when you will be leaving the job. 
  • Mention the notice period during which you will be serving your company as per policy terms and conditions of your company. 
  • In end always say thanks for giving you an opportunity to be the part of prestigious organization.

The resignation letter format includes all of these above mentioned points. One will think why to write a resignation Letter but it's really essential and important. A resignation letter plays a vital role in order to maintain a positive relationship with your employer. It's important as you might need him as a reference while applying for a different job in future. So it's always advisable to take out some time to write a professional resign letter before you leave the job.

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