What's Wrong with Most Cover Letters?
As a career counselor, I can't tell you how many tens of thousands of cover letters I've read, reviewed, and edited in over 30 years in the field. There's certainly a lot of good advice out there on how to write a cover letter, but here's what I think is wrong with most of the actual cover letters I've seen:
1. Ineffective salutation. What I typically see are salutations such as, "Dear Sir or Madam," or "To Whom It May Concern," or (worst of all) "Dear Hiring Manager." Do you know of ANY company that has a position called "Hiring Manager"? Maybe there are one or two (usually the size of Microsoft), but there can't possibly be many. If you don't know the name or title, it's hard to go wrong if you just say, "Dear Manager." Obviously, the best thing is to use the person's name, IF you know it: "Dear Ms. Smith." Include their job title if appropriate: "Dear Principal Jones." Or, if they just give a position, address it to that position: "Dear Human Resource Manager."
2. Overly long and detailed paragraphs. Most cover letters I see consist of voluminous, lengthy, and boring paragraphs that I'm sure will dishearten any reader, especially resume readers. One look at those big, gloppy paragraphs, and your reader will immediately throw out the letter or fall asleep trying to wade through it. So, keep the paragraphs short, so that the letter appears deliciously easy to read.
3. A re-hash of the resume. Most cover letters I've seen are primarily a narrative duplication of what is on the resume. Many readers do not even read the cover letter because they know that everything on it will be on the resume anyway. Your cover letter should not be simply another form of your resume. Your cover letter should be a document that "sells" you to a particular employer for a particular position, and should be clearly targeted as such.
4. No match with the specific qualifications of the job. Too many cover letters contain a laundry list of the writer's entire career. The extraneous information may give a nice, rounded picture of who you are, but does not address what is specifically relevant about you in relation to the position in question. What, specifically, makes you the right person for the job? How does each expectation and requirement for the job match your background, experience, education, knowledge, skills, and talents? That is what the body of the cover letter should address.
5. No bullets. In my opinion, bullets are overused in resumes. A bullet may look attractive and professional, but a bullet is actually a graphic. I don't want the reader's eye to go to a graphic; I want the reader's eye to go to a key word. However, while they are overused in resumes, bullets are rarely used in cover letters. I think that this device would attract a reader's eye in a letter. Therefore, when you match the specific qualifications for the job with your strengths and experience, use bullets. In a cover letter, I want the reader to look at it and see their own want-ad and how you match it. Sometimes I see cover letters that do this by using a table rather than bullets, with one column having the qualifications required and the other column showing how you match each one. That, too, accomplishes the same goal.
1. Ineffective salutation. What I typically see are salutations such as, "Dear Sir or Madam," or "To Whom It May Concern," or (worst of all) "Dear Hiring Manager." Do you know of ANY company that has a position called "Hiring Manager"? Maybe there are one or two (usually the size of Microsoft), but there can't possibly be many. If you don't know the name or title, it's hard to go wrong if you just say, "Dear Manager." Obviously, the best thing is to use the person's name, IF you know it: "Dear Ms. Smith." Include their job title if appropriate: "Dear Principal Jones." Or, if they just give a position, address it to that position: "Dear Human Resource Manager."
2. Overly long and detailed paragraphs. Most cover letters I see consist of voluminous, lengthy, and boring paragraphs that I'm sure will dishearten any reader, especially resume readers. One look at those big, gloppy paragraphs, and your reader will immediately throw out the letter or fall asleep trying to wade through it. So, keep the paragraphs short, so that the letter appears deliciously easy to read.
3. A re-hash of the resume. Most cover letters I've seen are primarily a narrative duplication of what is on the resume. Many readers do not even read the cover letter because they know that everything on it will be on the resume anyway. Your cover letter should not be simply another form of your resume. Your cover letter should be a document that "sells" you to a particular employer for a particular position, and should be clearly targeted as such.
4. No match with the specific qualifications of the job. Too many cover letters contain a laundry list of the writer's entire career. The extraneous information may give a nice, rounded picture of who you are, but does not address what is specifically relevant about you in relation to the position in question. What, specifically, makes you the right person for the job? How does each expectation and requirement for the job match your background, experience, education, knowledge, skills, and talents? That is what the body of the cover letter should address.
5. No bullets. In my opinion, bullets are overused in resumes. A bullet may look attractive and professional, but a bullet is actually a graphic. I don't want the reader's eye to go to a graphic; I want the reader's eye to go to a key word. However, while they are overused in resumes, bullets are rarely used in cover letters. I think that this device would attract a reader's eye in a letter. Therefore, when you match the specific qualifications for the job with your strengths and experience, use bullets. In a cover letter, I want the reader to look at it and see their own want-ad and how you match it. Sometimes I see cover letters that do this by using a table rather than bullets, with one column having the qualifications required and the other column showing how you match each one. That, too, accomplishes the same goal.
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